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Share secrets with external users via a link using the Cerby mobile app

This article describes how to share secrets with external users via a public link and manage access to these items.

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Who can use this feature?

  • Workspace Owners , Super Admins , Admins , Users , and Guest Users

  • Secrets Owners

  • Supported using the Cerby mobile app

With the Cerby mobile app, you can share and grant temporary access to your secrets with external users who don’t have access to a Cerby account through a public link.

For security, you can set the following controls on the link:

  • Expiration

  • One-time access

Only users with the secret Owner role can use this feature through the Cerby mobile app. You can share secrets with or without attachments.

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IMPORTANT: Before using this feature, make sure you read the Security Considerationsarrow-up-right section in the article Share items with external users via a linkarrow-up-right, which describes how this feature works, the security considerations, and usage recommendations.

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Share secrets via a public link using the Cerby mobile app

To share secrets with external users via a public link, you must complete the following steps:

  1. Open the Cerby mobile app on your mobile phone.

  2. Log in to your Cerby workspace.

  3. Tap the Secrets button on the top menu. The list of secrets is displayed.

  4. Tap the corresponding secret card. The secret details screen is displayed.

  5. Tap the Share secret ( on Android or on iOS) icon located at the top right of the screen. A menu is displayed.

  6. Select the Share via public link option. A share screen is displayed.

  7. Set the following controls on the link:

    • Expiration time

      1. Tap the This link expires in drop-down list to expand it.

      2. Select the option that corresponds with the link expiration time you want:

        • 1 hour

        • 12 hours

        • 1 day

        • 5 days

        • 30 days

        IMPORTANT: The maximum number of days an external link or QR code can last is 30 days.

    • One-time access

      1. Select the Can be viewed only 1 time option if you want the link to be inaccessible after anyone with the link views the item.

  8. Tap the Get link option. A screen with the generated QR code and the HTTP link is displayed.

  9. Click the Confirm my identity button in the email you received. A dialog box with the link and a QR code is displayed in the Cerby web app.

  10. Copy the link or take a screenshot of the QR code and share it via the secure communication channel of your choice.

  11. Click the Done button. The screen closes.

Now you are done.

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View the secret shared with you via a public link

To view the details of the secret shared with you via a public link, you must complete the following steps:

  1. Open the link that was shared with you or scan the QR code using your mobile phone. The A shared item is waiting for you page or screen is displayed.

  2. Click the View shared item button. A page or screen with the secret details is displayed.

  3. Click the Copy () icon to copy the body of the secret to the clipboard.

  4. Paste the body of the secret into a secure location.

Now you are done.

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